Project for Public Spaces

Job Openings

Bookkeeping Assistant

This is a key position responsible in assisting the Controller in the entire accounting cycle (posting journal entries, bank reconciliation, A/P, A/R, and Preparation of financial statements) and will be a crucial member of our financial management team. The bookkeeping assistant must be comfortable working across departments, with different groups of people and independently, and have experience in accounting system software (QuickBooks). The assistant will have various administrative and accounting responsibilities:

  • Enter, verify, and receive approval for all bills/invoices
  • Approve and verify accounts for all employee expenses
  • Maintain all accounts payable files
  • Provide support with all insurance issues
  • General bookkeeping
  • Bank Reconciliation
  • Payroll administration for staff of approx. 25 employees
  • Accounts Receivable
  • Accounts Payable
  • Month-end closing responsibilities
  • Assist in preparation and analysis of the financial statements
  • Assist in budget vs. actual analysis
  • Management of timesheets
  • Projects administration duties to support project managers as required such as weekly tracking of hours for all current projects, monthly resource allocation with all staff, monthly analysis of billable work, assist in timesheet gathering, assist in invoice preparation
  • Support of budgeting and forecasting

Part-time, 3 days a week, to start, with the possibility to grow into a full-time position.

REQUIREMENTS

  • Associates degree in Accounting.
  • 1-2+ years "hands on" experience doing similar functions in another company, preferably with QuickBooks.
  • Ability to learn new financial systems.
  • Can demonstrate ability to work proactively
  • Strong organizational and follow-up skills
  • Attention to detail and accuracy
  • Strong written and verbal communication
  • Ability to work independently
  • Excellent people and phone skills
  • Fluent in Excel, Word

Applicants should submit a resume and cover letter to Shin-pei Tsay.